Town Clerk-main2

The Town Clerk’s Office is responsible for maintaining all Town records and recording vital statistics. The office also issues licenses and permits including shellfish, peddlers, parking, secondhand dealers, waste removal, hunting, fishing and dog, as well as birth certificates, marriage licenses and death transcripts. Passports can also be applied for through this office.

The Town Clerk is elected every two years and has the task of maintaining all Town records and recording vialt statistics. The Town Clerk’s Office operates two full-time offices, which are open from 9 a.m. to 4:45 p.m. weekdays. (Note locations and phone numbers listed below.) These offices ensure that the services your Town offers are only a few minutes away from your doorstep – no matter where in the town you live.

Department Locations & Important Phone Numbers

Town Hall East
54 Audrey Avenue
Oyster Bay, NY 11771
Town Hall South
977 Hicksville Road
Massapequa, NY 11758
Licensing – resident (dogs, parking, shellfish, etc.) – (516) 624-6324
Licensing – commercial (taxi, tow car, waste hauling, etc.) – (516) 624-6322
FOIL (Freedom of Information Request) – (516) 624-6318
Special event (parade) permit – (516) 624-6339
Notice of claim – (516) 624-6339
Passports – (516) 624-6328
Office of the Town Clerk – (516) 624-6333
Birth Certificate – (516) 624-6336
Death Transcript – (516) 624-6337
Marriage License – (516) 624-6335
Filming on Town Property – (516) 624-6322
Licensing (resident) – (516) 797-7960
Licensing (commercial) – (516) 797-7963
Passports – (516) 797-7962
Marriage Licenses – (516) 797-7961

The office of Town Clerk includes many different duties and responsibilities that are contained in New York State Town Law as well as in Local Law and other statutes.

  1. The Town Clerk is custodian of all the records, books and papers of the Town.
  2. The Town Clerk is designated by state law as the Town Records Management Officer.  As the Town’s Records Management Officer, the Town Clerk coordinates the Town’s Records Management Program.
  3. The Town Clerk must attend meetings of the Town Board, act as the clerk thereof, and keep a complete and accurate record of the proceedings of each meeting and public hearing.
  4. The Town Clerk must maintain a Minute Book and enter in such book a copy of each resolution immediately after adoption by the Town Board.
  5. The Town Clerk records all local laws filed in his office.
  6. The Town Clerk is the filing officer of the town. The following are some of the various documents, papers and records in connection with the operation and administration of town government which are on file in the Town Clerk’s Office:
    1. All oaths of office of town and district officers.
    2. Original Town Board resolutions.
    3. Proofs of all publications and postings of notices where such notices are required.
    4. Tentative budget.  The finance officer files the tentative budget with the Town Clerk, which after review and modification, if any, by the Town Board becomes the preliminary budget.
    5. Annual budget.
    6. Annual financial reports of the Supervisor.
    7. Audits conducted by the Office of the State Comptroller, or by an independent accounting firm.
    8. Notices of Decisions of the Town Zoning Board of Appeals.
    9. Claims against the Town.
    10. Department of Public Works contracts and bid bonds.
    11. Marriage licenses issued and birth and death register.
    12. Maps adopted in connection with zoning ordinance.
    13. Copies of Bingo and/or Games of Chance financial reports.
  7. The Town Clerk must procure and maintain a signboard at the entrance to his office for the posting of legal notices of the Town.
  8. The Town Clerk must issue many types of licenses and permits pursuant to the Town Law and various laws of the state.
  9. The Town Clerk shall also have such powers and duties as may be conferred or imposed upon him by the Town Board. The Town Clerk acts as records access officer, license commissioner, registrar, and marriage officer in the Town of Oyster Bay.

Licensing – Residential
Licensing information on Bingo, Dogs, Games of Chance, Hunting or Fishing, Parking Permits, Passports, Shellfishing, Senior Citizen Beach Permits and Special Event Permit – Parade.

Licensing – Commercial
Licensing information on Going Out of Business Sales, Junk Dealers, Landscaping, Peddling or Soliciting, Second Hand Dealers, Taxicabs, Tow Cars, Waste Removal and Permits for Cesspools.

Freedom of Information Law (FOIL)
Information on how to access public documents.

Registrar
Information on obtaining Birth Certificates, Death Records, Marriage Licenses, Genealogy .

FORMS – Applications, licenses and permits

Genealogy
In recent years, geneology has become one of the world’s most popular hobbies. Countless people around the world are actively engaged in some form of family research. Whether it’s to satisfy a curiosity about oneself, provide children with a sense of who their ancestors were or to compile a medical history, people are trying to get in touch with their roots.

Town Clerk’s Offices’ Late Hours 2014

The two Town Clerk’s Offices, Town Hall East, 54 Audrey Avenue, Oyster Bay, New York 11771 and Town Hall South, 977 Hicksville Road, Massapequa, New York 11758, are extending their hours until 7:30 p.m. on each of the following Tuesdays:

Town Hall East
54 Audrey Avenue
Oyster Bay, NY 11771
(516) 624-6333
Town Hall South
977 Hicksville Road
Massapequa, NY 11758
(516) 797-7960
January 14
February 11
March 11
April 8
May 13
June 10
July 8
August 12
September 9
October 14
November 18
December 9
January 28
February 25
March 25
April 22
May 27
June 24
July 22
August 26
September 23
October 28
November 25
December 16