Town Clerk > REGISTRAR

Registrar



This office issues certificates and maintains records of all births and deaths that occur in the Town of Oyster Bay except those occurring in the Incorporated Villages of Farmingdale and Sea Cliff which maintain such records.  Facilities under the jurisdiction of the Town of Oyster Bay are North Shore University, LIJ Hospital in Plainview (formerly Central General), St. Joseph Hospital (formerly New Island Hospital and the Mid-Island Hospital) in Bethpage, Syosset Hospital, Glen Cove prior to 1918, and the hospital known as Massapequa General Hospital in Plainedge. Home births within the Town of Oyster Bay are also recorded in Town Clerk records.


To apply for a marriage license, please schedule an appointment by calling Town Hall North at (516) 624-6335 or Town Hall South at (516) 797-7961.





































BIRTH RECORDS


Application for Copy of Birth Record


Birth certificates may be requested only by the person named on the record if the applicant is over the age of 18, or by applicant’s parents or legal guardian. Applicants may come in person to Town Clerk’s Office, Town Hall North, 54 Audrey Avenue, Oyster Bay, New York 11771, to complete “Application to Local Registrar for Copy of Birth Record” form, show valid photo identification, and pay $10.00 for each certified copy made out to “Town Clerk”.


To request by mail, the applicant must include a copy of a valid photo identification and submit the birth name of person and relationship to the person for whom the birth certificate is requested, date of person’s birth, place of birth, father’s name (maiden name if applicable), mother’s name (maiden name if applicable), purpose of request, and a $10.00 money order or certified bank check for each certificate desired. No personal checks accepted. Please include a phone number where you can be reached. Return address submitted must be residential, records may not be sent to Post Office boxes.


For further information, call (516) 624-6336.








DEATH RECORDS


Application for Copy of Death Record


Records for persons who passed away in the Town of Oyster Bay may be requested by the immediate family (spouse, children, parents, siblings) or by other persons who can document legal cause. All applicants must provide valid photo identification and If you are direct relation to the decedent (spouse, parent, child or sibling) you will need to bring in proof of the relationship for all except spouse and parent who will only need photo identification. Proof of relationship will require your government issued certified birth certificate listing parents names.


The applicant must also provide the name of the deceased, date of passing and location of death or appropriate document showing legal cause.


The cost is $10 per copy. If applying by mail, payment must be made in the form of money order or certified bank check payable to Town Clerk. No personal checks please. In person requests can be paid by cash, visa or mastercard.


A request for Death Records may be applied for by an attorney with the appropriate document such as a letter on firm letterhead and a copy of attorney’s Unified Court System Card. Payment in form of the firm’s check. No personal checks and include phone number. The written request and the appropriate fee of $10.00 payable to the Town Clerk (Town Hall North, 54 Audrey Avenue, Oyster Bay, New York 11771). Applicants will be asked to complete the “Application to Local Registrar for copy of Death Record” form. The same requirements are needed when applying in person.








MARRIAGE LICENSES


The Town Clerk is responsible for issuing a New York State Marriage License to qualified applicants as well as recording the marriage with the New York State Department of Health. The marriage record is on file in this office and in Albany.


Licenses to marry in New York State may be obtained from the Town Clerk’s Office (Town Hall North, 54 Audrey Avenue, Oyster Bay, New York 11771 or Town Hall South, 977 Hicksville Road, Massapequa, New York 11758) regardless of the residence of either of the parties. Once the license is issued, the ceremony may be performed anywhere in the state. A marriage license is good for sixty (60) days, beginning twenty-four hours (24) after the license is issued.


The requirements for the issuance of marriage licenses in the Town of Oyster Bay are mandated by the provisions of the New York State Domestic Relations Laws.


The marriage section of the Oyster Bay Town Clerk’s Office is open Monday through Friday, 9:00 a.m. to 4:45 p.m.


For an appointment please call Town Hall North at (516) 624-6335 or Town Hall South at (516) 797-7961.








MARRIAGE CERTIFICATES


Application for Copy of Marriage Record


A certified “Transcript of Marriage” can be obtained by applying in person or by mail. If requesting by mail, please indicate the spouses’ full names (maiden names if applicable, date of marriage, where the marriage took place, and residence at the time the marriage license was issued, along with your return address and fee of $10.00. Applicant must also send a copy of valid photo identification.




If requesting in person, either spouse must fill out an “Application for Copy of Marriage Record” form, show valid photo identification and pay the required fee.




If applying in person, cash, MasterCard or VISA accepted. If applying by mail, money order or certified bank-check made payable to “Town Clerk”. Please provide a phone number where you can be reached.




For further information, call the Town Clerk’s office, (516) 624-6335.










GENEALOGY


CLICK HERE for more information on Genealogy


In recent years, genealogy has become one of the world’s most popular hobbies. Countless people around the world are actively engaged in some form of family research. Whether it’s to satisfy a curiosity about oneself, provide children with a sense of who their ancestors were or to compile a medical history, people are trying to get in touch with their roots.




Vital records are the cornerstone of genealogical research, providing dates and locations of events in the life of an ancestor, as well as other useful data. And for those whose search leads them to the Town of Oyster Bay, these early vital records might just provide that piece of information about your ancestor you’ve been seeking.




In order to receive a genealogy birth record, the record must be on file for 75 years. Death Certificate must be provided for the requested individual for proof of death. In order to receive a marriage or death genealogy the record must be on file for 50 years. All the above requests require a copy of your photo ID. You must also include your phone number along with a $22.00 money order made payable to “Town Clerk”. The searches include a 1-3 year span. If applicant can prove they are a direct descendent the year specifications are waived. Please provide a phone number where you can be reached.






Requests for genealogy either by mail or in person, may take up to one week to process.


For more information, please call (516) 624-6337.


































Proof of Age and Identity


A person is required to establish proof of age and identity by submitting to the Clerk:


One of the following age-related documents:


    

  1. Birth Certificate (government issued document only)
    2. 

  2. Baptismal record (must list: Person’s full name, date and location of birth, and both parents names)
    3. 

  3. Naturalization record
    4. 

  4. Census record
    5. 



AND


One of the following identity-related documents:




    

  1. Valid driver’s license
    2. 

  2. Passport
    3. 

  3. Employment picture ID
    4. 

  4. Immigration record
    5. 



NO PHOTOCOPIES ACCEPTED


All documents must be original and clearly legible. Any documents that are written on, taped or laminated are not considered valid.


Applicants whose previous marriage(s) ended in divorce, annulment or death of spouse, must provide proof of dissolution of all previous marriage(s) by presenting a certified copy of Divorce or Civil Annulment or certified copy of Death Certificate for each previous marriage.


*** ALL FOREIGN DOCUMENTS AND DOCUMENTS NOT IN ENGLISH MUST BE ACCOMPANIED BY AN ENGLISH TRANSLATION ON WHICH APPEARS THE NOTARIZED SIGNATURE OF THE TRANSLATOR. DOCUMENTS WILL NOT BE ACCEPTED UNLESS THEY ARE TRANSLATED. ***


A fee of $40.00 is required and includes the cost of the marriage certificate. A blood test is not required. Payment may be made in cash or Mastercard or Visa.


Only the couple can obtain a Certified Transcript of Marriage.